For Attendees:
A professional headshot they can actually use.
For Event Planners:
A turnkey activation Todd Dring Photography handles from setup through delivery.
For Sponsors:
More booth traffic, longer conversations and valuable lead capture.
Give Attendees Something They Actually Want
More Than a Headshot. It's a Traffic Magnet.
A professional headshot gives attendees a reason to seek out your booth—and a reason to stay. While they register, wait and participate in the experience, your team has a natural opportunity to start conversations and build relationships.
Attendees leave with something valuable. Your brand gets increased booth traffic, meaningful conversations and valuable lead data.
Your Brand. Their New Favorite Headshot.
From custom branded emails and backdrops and booth signage, our headshot station is tailored to reflect your brand identity.
Whether you’re a tech company at a global conference or a healthcare brand at a regional expo, every element — from the lighting to the delivery — is aligned with your message and marketing goals.
It's Better Than Swag
Pens disappear. Tote bags get forgotten. A great professional headshot can be used for years on LinkedIn, company websites, speaker bios and marketing materials.
Give attendees something genuinely valuable—and give them a reason to visit your booth.
See the Headshot Experience in Action from an Attendee's Point of View
Built for Busy Events
30–60
Attendees Per Hour
10' × 10'
Typical Footprint
Same Day
Digital Delivery*
Nationwide
U.S. Availability
*Same-day delivery requires reliable venue internet access.
How It Works
1
Register
Attendees enter their information for image delivery and optional sponsor lead capture.
2
Get Photographed
A professional photographer provides lighting, posing and expression coaching.
3
Choose a Favorite
Attendees review their images and select their preferred headshot.
4
Receive the Headshot
Their professionally finished image is delivered digitally.
5
Continue the Conversation
Sponsor lead information is provided for post event follow up.
Instant Image Delivery = Instant Gratification
No waiting. No hassle. Attendees receive their professionally finished headshots digitally after their session. With reliable venue internet, images can be delivered the same day while attendee information is captured for sponsor follow-up.
You Provide the Space. We Handle the Rest.
SPACE
Approximately 10' × 10'
POWER
Standard electrical outlet
INTERNET
Reliable Wi-Fi or wired internet for same-day delivery
SETUP
Allow approximately
2 hours
We bring the photography equipment, lighting, backdrop, computers and everything needed to run the headshot experience.
This Ain't No Photo Booth
No automated camera. No countdown timer. No one left wondering what to do with their hands.
Every attendee works with a professional photographer who provides real posing and expression guidance to create a headshot they'll actually want to use.
Frequently Asked Questions
How many people can you photograph per hour?
Our headshot booth is designed to efficiently accommodate approximately 30–60 attendees per hour, with flexible workflows that can be adapted in real time to match event traffic and demand.
When do attendees receive their images?
With reliable venue internet access, attendees receive their professionally edited headshots the same day.
Can the headshot booth include sponsor branding?
Yes! Sponsor and event branding can be incorporated throughout the headshot booth experience, including image delivery galleries, email delivery templates, signage, and on-site displays. Branded headshot activations are a great way for sponsors to increase visibility while providing attendees with a high-value, professional takeaway from the event.
Can you travel nationwide for conferences?
Yes. We regularly travel nationwide to provide conference headshot booth services for trade shows, conventions, corporate events, and recruiting activations. Our mobile studio setup is designed for efficient on-site production and can be customized to accommodate events of all sizes throughout the United States.
What happens to attendee information?
Attendee's personal information is given directly to the show host or the booth sponsor if there is one. Todd Dring Photography does not retain, sell or use for marketing the attendees' personal information.
What size booth space is required?
For most conference and trade show events, we typically recommend a minimum footprint of approximately 10' x 10' to comfortably accommodate the backdrop, lighting, shooting area, and attendee flow. Additional space is always appreciated when available, especially for higher-volume events or branded activations, though more compact setups can often be accommodated if needed.
How much does it cost?
Conference headshot activations start at $3,500 per day. Nationwide packages with travel and accommodations included are available. Final pricing depends on event location, duration, attendance, branding and delivery requirements.
Ready to Make Your Booth the Star of the Show?
Tell us a little about your event and we'll put together pricing based on your dates, location, attendance and activation needs.